4 Google Calendar Tips to Boost Productivity

Hey , everyone .

Today we're gonna talk about one of my favorite productivity tools , Google Calendar .

If your days look anything like mine , there's a lot to do and pretty limited time to get everything done .

Like today , I need to meet with my team , schedule a doctor's appointment , implement feedback from my manager .

Oh , and film this video .

Luckily , Google calendar is great for those of us looking to stay organized , manage our time effectively and boost productivity .

And this video , I'll be sharing four valuable tips on how to use Google calendar properly .

So let's dive in .

The first tip is called time blocking at the start of each week .

I put everything on my calendar from assignments to meetings , to email maintenance .

I'm able to schedule in my to do list for the week by assigning dates and times and tasks or directly in my calendar .

Then once everything is visible , I group tasks and meetings together in a way that lets me make the best use of my time for me .

Mornings are blocked for focus time while afternoons are for meetings and collaboration .

But the key is leaning into the times that you focus best .

This is a great technique .

If you often lose time switching between tasks and it offers a visual representation for those of us who overbook themselves to create a time block , simply click on the desired time slot and add a title to it .

Like work on project a or exercise now that you have your schedule blocked off .

Let's customize it .

The second tip is to color code your meetings .

If you want to use your time more effectively , you first need to understand how you're spending it by assigning different colors to different types of events or meetings .

You can easily distinguish between them at a glance and determine problem spots in your work day .

For example , you can use blue for client meetings , green for focus time and yellow for time spent replying to emails .

If you're spending hours distracted online , it may be time to look into possible solutions .

We'll be covering tips for reducing distractions on chrome in a future video .

But for now , you can color code a meeting by clicking on the event and selecting a color from the options available .

Now , let's move on to the third tip which is setting proper reminders before your meetings .

I hate being late , but a busy schedule can be hard to keep track of reminders are a great way to make sure you don't miss any important appointments or deadlines by default .

You should get a reminder 30 minutes before a meeting , but you can customize this to what works best for you .

Or if you're forgetful .

Like me , you can set multiple options for pop up email or mobile notifications to set a reminder , click on the event , scroll down to the reminder section and choose the option that works best for you .

Lastly , let's talk about adding accountability .

I love working around other people but cafes and libraries can be distracting .

That's why I use Google calendar to set up calls with friends and make use of the body double technique .

We start our calls by sharing goals and then we get right to work .

Having someone I trust virtually present , increases my productivity by gently holding me accountable .

It's also a fun way to support my friends as we all work towards the best versions of ourselves to set up a call , just create an event and invite your friend as a guest and there you have it four fantastic tips to help you use Google Calendar effectively and stay productive .

And now I get to check this video off my to do list .

I hope you enjoyed it and learned something new .

If you did , don't forget to give this video a thumbs up and subscribe to our channel for more productivity tips and tricks .

See you next time and stay productive .