If you're here , that means you want to be more productive and make better use of your time , right ?
Who doesn't ?
So today , I want to share with you several time management methods that can help you increase productivity throughout the day .
If you don't know me .
Hi , my name is Mayada .
I'm a Brandon , I designer .
I'm a freelancer and I believe that running a business shouldn't be hard .
You shouldn't have to work crazy hours .
It shouldn't feel overwhelming .
And that's why I talk a lot about , you know , productivity , creativity , Lily , I know I've been talking a little bit too much about A I , but that's just because , you know , I'm obsessed with it and A I does help us business owners , you know , to run our businesses be more productive .
So it's connected , I promise .
And if you've been around for a while , thank you so much and welcome back to the channel .
So we don't really waste time around here .
I'm gonna go straight into uh this list I have here .
10 time management methods that I want to share with you go over my experience and all of that stuff .
The first one being the Pomodoro technique .
The Pomodoro technique is probably the most popular method there is .
And it basically consists of breaking your workday in two blocks of 25 minutes , followed by five minutes like a five minute break .
And then after four rounds of 25 minutes , you can take a longer break .
That's usually around 15 to 30 minutes .
I've tried that and honestly , it's not one that works for me .
And I , I know I started this video with something that doesn't work for me , but it does work for a lot of people , people .
But for me , when I'm in that , you know , flow state , when I'm creating something , it doesn't work .
Like if I stop for 5 , 10 minutes , I just , I lose my concentration .
But that makes sense .
For example , when I was studying , that's something I would do a lot because your mind needs a break or if I'm doing some kind of admin task , then yeah , if that starts to drag out a little bit , I will take a break in the middle .
But when it comes to creativity , I don't think you can really time that I think you have to try it for .
So there are a bunch of apps like Pomodoro apps that can kind of , you know , you set a timer and then they remind you that you have to take a break .
So yeah , it's , it's quite popular and then we have my favorite and number two is time blocking .
The time blocking is when you schedule , you know , blocks of time dedicated to a specific task or a category of tasks .
And what this does is it really helps you focus on one thing at a time instead of multitasking .
I know a lot of people take pride and multitasking , but that's , that's not good for you .
You know , I used to be one of those people and now that I focus on one thing at a time , I see how much more focused I am , but also how much more attention to detail I have .
So my projects are better , you know , my work quality has definitely improved because of that .
And the way I do time blocking is just on my Google calendar .
You can use a notebook , your note app , you can do it anywhere , just say from 9 a.m. to 11 a.m. I'm gonna work on this and then 11 a.m. to 12 p.m. I'm gonna work on that .
And then here is like my lunch break very important .
So that's how I do it .
And if you want to see a video on time blocking , you know how I organize my Google calendar , let me know in the comments and then we have the Eisenhower matrix .
That's when you prioritize tasks based on their importance and urgency .
So I'm gonna read this but the matrix has four quadrants so urgent and important , important , but not urgent , urgent , but not important and not urgent and not important .
So yeah , you will want to complete the tasks that are on the first two quadrants at first .
I honestly haven't tried this one .
Let me know if you have , if it works , then there's another one that I really like , which is the two minute rule .
And basically , if a task takes two minutes or less , like just do it , don't edit your to the list , to your calendar , to your apps just , just go and do it .
These small tasks tend to pile up and make everything seems so overwhelming .
When in reality , like if you take 10 , 15 minutes at some point in your day to do them , that's it .
You're done .
I am so guilty of that because sometimes I just don't want to forget stuff .
So I'm just going to add it to my Google tasks and then like it looks like I have such a full day .
But then when I start to do it , it's just like I could have done it in five minutes , like I could have done it in the moment that I thought of it .
So , yeah , this is really good one to follow .
And then I added to my list the 80 20 rule , which is the principle .
And that's , that's not so much a time management method as it is like a life rule .
But when it comes to time management , you will want to focus on the 20% of tasks that bring 80% of the results or the benefits .
So let's say social media content is working well for you .
Like you're getting clients through social media , keep doing that .
But if code emailing is what's working for you , then you will want to dedicate yourself to that .
So that's more or less how this works .
Then we have GTD getting things done , bitches , get stuff done .
This is a productivity method developed by David Allen and it involves capturing all these tasks and ideas , clarifying them , organizing them into lists and taking action based on their priority .
I do something similar to that , which is like a mind map .
I love mind map and I do it for a lot of things in my life , not just work , you take that , you know , big task or a keyword or something and you start to break it down .
And another way you can do that that I have been using quite a lot is GP T GP T can break down tasks for you .
You , you know , just go there and say like break this task down for me into smaller ones .
So it doesn't feel so overwhelming .
It does a great job .
So I've been doing that quite a lot is eat the frog .
And when I first heard this expression , I was like , what ?
But you just have to like do the hardest thing first tackle the most challenging the most important task .
First thing in the morning .
And you're going to feel accomplished , motivated .
And anything else that comes after that is not going to feel as daunting .
Now , the next three , they are like more or less uh time management methods .
But the next one is smart goals , smart stands for specific measurable , achievable , relevant and time bound .
So this helps you set very clear goals , very clear deadlines .
So , you know , you can deliver something on time , you can launch something on time .
And we usually do that , you know , at the end of the year , at the beginning of each quarter .
But that's something you can do really any time .
Like whenever you have a big task ahead of you , and number nine is delegate or outsource if you have tasks that don't necessarily need to be completed by you and let's face it .
There are a bunch of things in our days that we could be delegating free up your time for more important focus like specialized tasks , just focus on what you do .
Number 10 is not really a time management method , but it definitely impacts your productivity , take regular breaks , prioritize self care , you know , take care of yourself .
Burnout is a very , very real thing .
I have experienced it .
And now I know better .
I take breaks and especially if you are a business owner , a freelance .
So , you know , you work from home , you can definitely take like 30 minutes after lunch to go for a walk around your neighborhood , even one hour , two hours .
I prefer to work less hours during the week and then work , uh , one morning the weekend , you know , or one afternoon , the weekend , then working like 10 hours from Monday to Friday and then just having those two days to kind of rest and do everything that I have to do .
So sometimes I would go to the supermarket in the middle of the afternoon and , you know , a Wednesday , but it's there .
It's just , it's so great .
So definitely prioritize yourself .
It happens quite often that , you know , I'm designing something .
I hate it .
And then I would just go for a walk and when I come back , I look at it and it's like it's not that bad or I will have like a new idea .
I'm trying really hard to be more mindful of that and I've been adding short breaks to my Google calendar just to remind myself that I have to get up and go do something else every now and then .
Of course , you can combine a bunch of these .
Like I said , I love my maps time blocking the two minute rule .
Combine everything , just experiment , see what works best for you and for your workflow .
Remember to work smarter , not harder .
So cliche but so true .
Thank you so much for watching this video .
I really hope that these tips will , you know , help you in your daily life if you want to keep the conversation going , you can leave a comment or you can reach out to me on Instagram and I will see you next week .